Friends in Retirement (FIRS) Privacy Policy (May 2018)

 This privacy policy sets out how we will deal with your ‘personal information’.

What personal information do we collect?

When you join FIRS you will be asked to provide certain information.

  • Name
  • Home address.
  • Email address (if applicable)
  • Telephone number.

How do we collect this personal information?

All the information collected is obtained directly from you. The information will be collected via membership cards.  At the point that you provide your personal information for membership purposes, we will also request that you provide consent for us to store and use your data. Your consent is required in order to ensure our compliance with data protection legislation.

How do we use your personal information?

We use your personal information:

  • For administration, planning and management of FIRS including insurance.
  • To communicate with you about your group activities.
  • To contact you with new events/groups which may be of interest to you

We’ll send you messages by email, telephone or post to advise you of FIRS activities.

Who do we share your personal information with?

We may share your contact details

  • Internally – to committee members and group leaders – as required to facilitate your participation in our FIRS activities.
  • If we have a statutory duty to disclose it for other legal and regulatory reasons.

Where we need to share your information outside of FIRS we will seek your permission and inform you as to whom the information will be shared with and for what purpose.

How long do we keep your personal information?

We need to keep your information so that we can provide our services to you. In most instances information about your membership will not be stored for longer than 12 months. The exceptions to this are instances where there may be legal or insurance circumstances that require information to be held for longer whilst this is investigated or resolved. Where this is the case then the member/s will be informed as to how long the information will be held for and when it is deleted.

How your information can be updated or corrected

To ensure the information we hold is accurate and up to date, members need to inform FIRS as to any changes to their personal information. You can do this by contacting your group leader or any committee member at any time.

On an annual basis you will have the opportunity to update your information via the membership card. Should you wish to view the information that the FIRS holds on you, you can make this request by contacting the committee.

How do we store your personal information?

Your membership information is held securely on a database/spreadsheet and accessed only by certain officers of the committee.

Availability and changes to this policy

This policy is available on the FIRS web site. This policy may change from time to time. If we make any material changes we will make members aware of this via the monthly committee minutes.

If you have any queries about this policy please contact the Chairman or any committee member.